Guide for teachers and school administrators

1. Set up your school

One person registers the school and becomes its administrator. Teachers and students join with codes, so nobody needs to type student data by hand.

1. Register the school at Register → "For schools". Choose the school name (English and Arabic), your name and a password. You are now the school administrator.
2. Secure your account: the first time you open the school dashboard you are asked to enrol two-step verification (an authenticator app). Keep the recovery codes in a safe place. Administrators cannot use the dashboard without it.
3. Invite teachers: Teachers → "Generate invite link". Send the link to each teacher. They register as a teacher with that link and appear in your list.
4. Enrol students: Students → "Bulk enrol" takes a list of existing usernames, or give students the school join code shown on the dashboard so that they enter it when they register. Students under 13 need a parent email at registration; the parent confirms the account by email.
5. Create classes: Classes → "New class", choose the teacher, then add students to the class. A teacher only sees the students in their own classes.

2. The AI policy of your school

The school dashboard has an "AI policy" card. Its defaults follow the Israeli Ministry of Education guidelines for generative AI (January 2026). You can only make the policy stricter for younger students, never looser than the law allows.

• AI tutor and AI playground: from grade 7 by default. Below that grade students still get every lesson, simulation and game, and the teacher can demonstrate the AI from the teacher account.
• Parental consent: required by default. A student in a school gets the AI features only after a parent (or the school administrator, with a written consent on file) marks consent as granted. The student sees a short explanation until then.
• Photos to the AI: off by default. Students describe their project in words, attach code or text files, or draw. Photos never reach the AI model.
• Camera and microphone: off by default in school mode. Simulations that normally use them run with built-in sample pictures and tap-to-answer modes.
• Per student: on the Students page you can set the grade level and the consent status of each student. The grade decides which AI features the student can use.

Parents see the same consent switch on their own dashboard. Whichever side records consent, the other side sees it.

3. Your daily view: the teacher dashboard

The dashboard opens on what needs you today.

• "Needs attention" lists students who stalled, fell behind or have weak skills, with a reason and a one-tap action: nudge, check in, recommend a lesson.
• "Live now" shows who is learning right now and who is waiting in the AI-tutor help queue.
• "My follow-ups": tap the star next to a student to track them with your private notes.
• "Wellbeing check-ins" is where distress alerts appear (see section 6).
• "My weekly report" sends you a summary email of the week; the same summary goes out automatically every Sunday morning.

4. Reviewing projects and AI feedback

Open-ended answers and projects get a first assessment from the AI. It is provisional: you have the last word.

• Review → the queue shows every AI-assessed project of your students with the score, the rubric points covered and the feedback the student saw. Confirm, change the score or write your own comment.
• Students, parents and teachers can flag an AI answer or an AI grade as wrong, unfair or biased. Flags land in your Review page under "AI reports". Resolve each one with a note; the platform team also samples AI answers every week.
• Every AI answer is marked as coming from an AI. Students are told it can be wrong and are asked to check with you.

5. Assignments, insights and recommendations

• Assignments: from the dashboard, assign a lesson or a chapter to a class with a due date. Students see it at the top of their learning page.
• Insights: skill graph per class and per student, trends over time, and the lessons that fix a weak skill. "Recommend a lesson" sends a student straight to it.
• Class focus: in My Classes each class has a focus view with the skills most students struggle with this week.
• Praise: send a short praise message to a student from the dashboard; it appears on their home screen.

6. Wellbeing alerts: what happens and what to do

Every text a student writes to the AI tutor, in the playground, in open answers or to peers is screened for signs of distress in English, Arabic and Hebrew.

1. The student immediately sees a warm message with the advice to talk to a trusted adult and the helplines (ERAN 1201, the 105 hotline, the school counsellor). The AI conversation is paused.
2. Within seconds the linked parents, the class teacher, the school administrator and the platform safety team get an alert, in the app and by email. The email never contains the text the student wrote.
3. Open "Wellbeing check-ins" on your dashboard. You see the level (possible / likely), the categories and the excerpt. Talk with the student the same day, involve the counsellor when needed, then close the alert with a short note. Notes are kept for the school record.

A closed alert is not deleted. The school administrator and the platform team can see the history. Repeated alerts for the same student are grouped so that you are not flooded.

7. Data, privacy and safety

• The AI models receive the lesson context and the student's text only. No name, class, school, email or photo ever reaches the model. Conversations are stored encrypted and can be deleted by the student or the parent at any time.
• School administrators can permanently delete a student account (Students → the student → Delete, with the username typed as confirmation). This removes progress, conversations and messages.
• Staff sessions end after 8 hours and after 30 minutes without activity. School administrators use two-step verification.
• Data is hosted in the European Union. The full list of sub-processors is on the privacy page.
• Report anything suspicious to support@albiruni.academy. Security incidents are handled within hours and affected schools are informed.

8. Getting help

• Support: support@albiruni.academy, answered on working days.
• Accessibility problems: accessibility@albiruni.academy. The accessibility statement lists known limitations and alternatives.
• For Ministry reviewers: a demo school with teacher and student accounts is available on request.